Tracking of spendings is an integral part of the clinic reporting and record keeping. The module Spendings is available in Cliniccards for these purposes. Here you can deftly manage the settlements with suppliers, trace invoice payments and payments of salary to the specialists working in the clinic.
Follow the steps to set the spending tracking:
1. Create spending categories
Go to Settings → Other → Spending categories to create the spending categories and subcategories before starting working with the function.
Spending category is a group of related spendings, for example, utilities, salary, ect.
Spending subcategory is a name of spending items, for example, rent of premises, electricity, water, etc.
Create an additional spending category to add a salary spending item.
Access of specialists to the spendings is regulated by the access right Works with Settings set in Settings → Access right. A specialist having the access right can create and edit spending categories, track spendings in the clinic and view spending reports.
Moreover, the access right Contractors shall be assigned in Cash Desks → Settings → Access rights to the employees who need to view the history and balance of settlements for every contractor. The access right is mainly assigned to the senior administrators and heads of clinics.
2. Add and set clinic cash desks
Clinic spendings are a part of Cash Desk functions that ensure convenient financial operations. Thus, all clinic spendings are spending transactions resulting in reduction of the clinic balance of the selected cash desk by the corresponding amount.
Therefore, add the cash desks of the clinic and divide them by the types of payments, currency and legal persons of the clinic (for example, reception cash desk, cash box, settlement account of Stomatology LLC, settlement account of the private entrepreneur Ivanov I.I., etc.).
Go to Settings → Other → Patient companies for patient management to add the clinic legal entities.
Then go to Cash Desks → Cash Desks settings → Access rights to set the cash desk access rights (general and individual rights of access to every cash desk) in compliance with the internal regulations and official duties of the clinic employees.
3. Add a List of suppliers (Contractors)
You shall also add your contractors in Cash Desks → Contractors, as the clinic spendings are also grouped by contractors who are suppliers of goods and services and involved in financial settlements. Contact the clinic owner if you do not have access to the section Contractors.
4. Work with spending.
You can add all spendings in Reports → Spendings or Cash Desks → Spendings when you complete the settings mentioned above.
As all other report tables in Cliniccards, the spending table is filtered under such parameters as spending subcategory, types of payments, date and period, comment and a specialist to whom the spendings are related.
The spending data are also provided in the general report for the period in Reports → Clinic reports.
